Worse than that, though, is the fact that the reader devotes almost no attention to the call-to-action underneath the signature. Notice the way the reader’s attention splits between the sender’s contact information and their company details - this information could certainly be better streamlined, to say nothing of its style or design. Let’s look at a couple of examples.īelow is the heatmap of an email with a basic (and somewhat poorly-designed) signature. In heat map studies, email signatures created with intentionality drew a tremendous amount of attention upon opening the email. It’s also an easy point of reference for anyone who needs to contact you. In many ways, it is akin to a digital business card for new contacts. Your email signature is, surprisingly, one of the best ways to make a first impression on your recipient. How Yesware Can Help Your Team Better Manage Your Emails.5 Examples of Email Signatures to Copy and Paste.How to Add or Change Your Email Signature in Microsoft Outlook.In this article, we’ll go over what makes the email signature so important, what to consider when designing one, and the exact steps you need to follow in order to create or edit your own. It should be given as much thought and consideration as the other components of your email message. But many reps neglect their email signature - a decision that can often be to their detriment.Īlthough it sits at the bottom of an email, your Outlook signature is actually one of the first ways to make an impression on your reader. Even the subject line gets a good amount of attention. If you set this signature with logo or image as default signature, the inserted logo or image and original signature information will show in every message you compose automatically.Many salespeople put a tremendous amount of thought and planning into the body of their emails. Note: Up to now you have inserted your logo or image into selected signature. Click the OK button in the Signature and Stationery dialog box. After clicking the Insert button, you can see the logo or image is inserted in the signature.ħ. In the Insert Picture dialog box, select the logo or image you will insert, and click the Insert button. In the Edit signature section, place the cursor at the position where you will insert a logo or image.Ħ. In the Signature and Stationery dialog box, select one signature that you will add a logo or image to in the Select signature to edit box.Ĥ. Click the Signatures item in the drop down list.ģ. In the Message window, click the Signature button in the Include group under Message tab.Īpart from the way above, you can also get the Signature button in the Include group under the Insert tab.Ģ. And then you can insert your logo or images into signature with following steps:ġ. First of all, save your logo as an image.

Creating a signature in outlook